|The AJRP database has been designed for users to browse through records via catagorised views. However, it is possible to conduct sophisticated searches by combining text with the various options outlined below.|
Search by word
A combination of up to four words or phrases can by used to conduct free text searches. The option any will find records which contain any of the words, while the option all will only find records that contain all of the words. A word may be excluded from an all type search by entering an exclamation mark (!) before the word.
Note on searching for dates
Each record in the database contains a date, or range of dates, that describes when the historical material was created. The format of these date is different for each form, or level of description in the database. This is because a creation date that specifes day, month and year is inappropriate for a large body of material, such as a Series or Sub-Series. The following table illustrates the format of dates for each form, and examples of dates to be used for searches.
Search by form
Users may limit a search by AJRP form. If a user is interested in Series descriptions, that is descriptions of a large body of material, then selecting the Series option will limit the results to records at the Series level. Other options, that is Sub-Series, Folder or Item, will limit search results to successively smaller units of description. Note that these options must be conducted in combination with a search by word. In other words, conducting a search for Items without specifying a word to search will result in an error. It will not return all the Item records in the database.
Notes provides several further options for more advanced text searching. These are outlined in the following table, and should be entered as one string in the word input field.